The Office Cleaning Checklist We Use on Every Indianapolis Site

Every complaint we hear from businesses switching vendors traces back to the same root cause: there was never a written scope, so tasks quietly disappeared. This is the baseline checklist behind our office cleaning contracts — use it to audit what your current vendor is actually doing.

Every visit

• Empty all trash and recycling; replace liners; take waste to designated pickup
• Clean and disinfect restrooms: fixtures, counters, mirrors, partitions, floors
• Restock restroom paper, soap, and hand towels
• Clean and disinfect breakroom counters, tables, sinks, and appliance exteriors
• Wipe high-touch points: door handles, light switches, elevator buttons, rails
• Vacuum carpeted traffic lanes and entry mats; dust-mop hard floors
• Spot-clean entrance glass and lobby surfaces
• Check and report burnt-out lights, leaks, or damage (we flag these in writing)

Weekly

• Full vacuum — under desks, edges, and corners, not just traffic lanes
• Damp-mop all hard floors with neutral cleaner
• Dust workstations, ledges, sills, and reachable horizontal surfaces
• Clean interior glass: conference rooms, partitions, sidelights
• Disinfect phones, shared keyboards, and conference room tables

Monthly / quarterly

• High dusting: vents, returns, ceiling corners, tops of cabinets
• Vacuum upholstered furniture; edge-vacuum baseboards
• Machine-buff or scrub hard floors per floor type
• Detail baseboards, door frames, and kick plates
• Deep-clean refrigerator interior (scheduled with your office manager)

The part most vendors skip: verification

A checklist only matters if someone confirms it happened. On our contracts a supervisor verifies completion and signs off on every visit, and accounts that opt into weekly photo reporting get labeled before-and-after photos organized by area. If your current vendor can't show you who checked the work, nobody did.